Creating Microsoft Office Outlook 2010 Artifacts from Work Items
Just as TeamLook seamlessly translates Microsoft Office Outlook 2010 artifacts into
work items, it provides you with the tools to effortlessly convert a work item into
an email, meeting, or task. Any work item opened in TeamLook will have three buttons
along the top-left edge of the window: "Create Email," "Create Meeting," and "Create
Task."
Creating Emails from Work Items
Selecting "Create Email" will open a new email and automatically address it to whoever
created the work item and whoever the work item was assigned to. TeamLook provides
the name of the work item as the subject line of the email and compiles all of the
work item's information into a table in the body of the message. TeamLook also includes
hyperlinks to any other work items or files that the item is linked or attached
to. Any of this information can be edited or deleted: you can change the subject
like, add new contacts, trim or reorganize the table, etc.
Creating Meetings and Tasks from Work Items
Creating a meeting or a task works in the same way. Clicking "Create Meeting"
or "Create Task" takes you to the familiar Microsoft Office Outlook 2010
form. The title of the work item is used for the subject line of the meeting or
task. The details of the work items are copied into the body of the document. Convenient
hyperlinks route you to any files or work items attached or linked to original work
item.
You can also create emails and meetings from a list of work items gathered by a
Query in the TeamLook Explorer. By right-clicking on a
work item you may select "Create Email" or "Create Meeting." You cannot create tasks
in this manner. However, you can create emails and meetings from multiple work items.
Highlight whichever work items you want to include, right-click, and proceed as
before. The multiple work items will be displayed in a table in the body of the
message. The specifics of a single work item are accessible by hyperlink.
Opening Work Items from Within Emails
TeamLook also offers tools to unpack emails generated from work items upon receiving
one. Most importantly, any email containing work items will have a button, "Open
Work Item," designated by an orange folder in the TeamLook section of the message
ribbon. Clicking "Open Work Item" will open a drop-down menu listing all of the
work items contained within in the email. This includes the work item the email
was generated from as well as any work items that it is linked to. Selecting one
will open the item in the familiar work item form. Clicking a work item hyperlink
within the body of a message will open the item in your web browser. Only using
the "Open Work Item" feature will open the work item in TeamLook and give you the
opportunity to edit the item. This feature is for emails only. Work items contained
in meeting invitations and tasks can only be viewed online by following the hyperlink
in the body of the message.
Additional Topics
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